Free project management tools for small teams
Every tool below has a free plan for planning and tracking work, but the free limits fall in different places: some cap the number of people, some cap boards or projects, and some cap storage. Pick the tool whose limit you are least likely to hit. Every limit comes from the vendor's pricing page; add a team wiki such as Confluence if you also need shared docs.
8 listings · facts checked on official pages, latest 2026-10-26. Plans change; confirm on the vendor's site.
| Plan | People on the free plan | Main free limit |
|---|---|---|
| ClickUp | Unlimited free plan members | 60 MB of storage |
| Trello | Not stated | 10 boards per Workspace |
| Plane | Up to 12 users | AI, wiki and time tracking are paid |
| Jira | Up to 10 users | 2 GB of storage |
| Zoho Projects | Up to 5 users | 3 projects |
| Basecamp | Up to 3 invited people | 1 project |
| Asana | 2 users | Personal use |
| monday.com | Up to 2 seats | 3 boards |
Checked on the official pricing pages, 2026-10-26
Plane Free: $0 per seat a month: projects and work items, cycles and modules, five layouts, work item intake, estimates and project pages. The plan table lists a seat limit of 12 users for Free. Pro ($6 per seat a month) adds AI credits, a workspace wiki, time tracking and dashboards. Source: plane.so/pricing, checked 2026-10-26.
Zoho Projects Free: Free for up to 5 users: 3 projects, subtasks, a whiteboard, 5 GB of storage, iOS and Android apps and 50 workflow action executions a month. Source: www.zoho.com/projects/pricing.html, checked 2026-10-26.
Basecamp Personal: "One project, free forever. Invite up to 3 people." Business packages start with Freelancer at $29 a month for 3 projects, 10 GB and up to 5 users. Source: basecamp.com/pricing, checked 2026-10-26.
ClickUp Free Forever: 60MB storage, unlimited tasks, unlimited free plan members, collaborative docs, Kanban boards and sprint management. Source: clickup.com/pricing, checked 2026-10-26.
Trello Free: Unlimited cards, up to 10 boards per Workspace, unlimited Power-Ups per board, unlimited storage (10MB per file) and 250 Workspace command runs a month. Source: trello.com/pricing, checked 2026-10-26.
Asana Personal: $0 "Free forever" for one or two people: 2 users, unlimited tasks and projects, list, board and calendar views, unlimited storage at 100MB max per file. Source: asana.com/pricing, checked 2026-10-26.
monday.com Free: $0 free forever, up to 2 seats and up to 3 boards. AI features are available from Basic. Source: monday.com/pricing, checked 2026-10-26.
01ClickUpProductivity
From the official page · checked Oct 24, 2026
Pick this if: You want unlimited tasks and members with docs, Kanban boards and sprints, and your files fit in 60 MB.
02TrelloProductivity
From the official page · checked Oct 20, 2026
Pick this if: You think in boards and cards and 10 boards per Workspace is enough.
03PlaneProductivity
From the official page · checked Oct 26, 2026
Pick this if: You run software or product work with cycles and modules and have up to 12 people.
04JiraProductivity
From the official page · checked Oct 20, 2026
Pick this if: You run a software team of up to 10 people and want backlog, board, timeline and automation.
05Zoho ProjectsProductivity
From the official page · checked Oct 26, 2026
Pick this if: You have up to 5 people and 3 projects and want a whiteboard and some workflow automation.
06BasecampProductivity
From the official page · checked Oct 26, 2026
Pick this if: You run one project with up to 3 other people and want everything for it in one place.
07AsanaProductivity
From the official page · checked Oct 26, 2026
Pick this if: You plan personal projects with one other person and want list, board and calendar views.
08monday.comProductivity
From the official page · checked Oct 26, 2026
Pick this if: You are two people organizing work on up to 3 boards with templates.
Questions
What is the best free project management tool?
It depends on which limit you will hit first. ClickUp does not cap members but caps storage at 60 MB; Plane allows up to 12 users; Trello caps boards at 10 per Workspace (pricing pages checked 2026-10-26).
Which free project management tool allows the most users?
ClickUp lists unlimited free plan members. Among plans with a user cap, Plane allows up to 12 users and Jira up to 10.
Is Basecamp free?
Basecamp Personal is free forever for one project, and you can invite up to 3 people. More projects need a business package, from $29 a month.
Do these free plans include AI?
Mostly not. monday.com lists AI from Basic, Plane lists AI credits from Pro, and ClickUp Brain is only a trial on Free.