Notes, tasks & meetings

25 tools · Notes, planning, calls, storage. Open a tool to see its limits and source.

Productivity

13 in table view →

Airtable

Free: unlimited bases

Catch: Not stated by vendor

Asana

Personal: tasks, projects for up to 10 users

Catch: Limited to 2 users.

Cal.com

Free for individuals, unlimited bookings

Catch: Team features are paid.

Calendly

Free: 1 event type, unlimited meetings

Catch: Only one event type and one calendar.

Linear

Free: unlimited members, 2 teams

Catch: 250 issue cap.

Miro

Free: 3 editable boards

Catch: Only the 3 most recent boards stay editable.

Notion

Free for individuals: pages, blocks, basic AI trial

Catch: Notion AI is a trial only.

Obsidian

Free personal note app

Catch: Sync and Publish are paid add-ons.

Otter.ai

Free meeting transcription

Catch: Only 3 file imports ever on Free.

Raycast

Free Mac launcher with extensions

Catch: Not stated by vendor

tl;dvNo card

Unlimited video recordings and transcription in 30+ languages, with 10 meetings of AI notes

Catch: AI notes and Ask AI are capped at 10 each; recordings are kept up to 3 months; 40 web recordings a week.

Todoist

Free: 5 personal projects

Catch: Capped at 5 projects.

Trello

Free: up to 10 boards per workspace

Catch: Capped at 10 boards and 250 Workspace command runs a month.

Writing

3 in table view →

Copy.ai

Free chat plan

Catch: The pricing page does not show a free plan's limits.

Grammarly

Free grammar and spelling checks

Catch: 100 AI prompt cap.

QuillBot

Free paraphraser and grammar checker

Catch: Not stated by vendor

Forms

2 in table view →

Jotform

Starter: 5 forms, 100 submissions/month

Catch: Exact Starter limits are not shown on the pricing page.

Tally

Unlimited forms and submissions free

Catch: Must stay within Tally's fair usage guidelines.

Meetings

4 in table view →

Discord

Free chat, voice, communities

Catch: Nitro is the paid upgrade; the pricing page does not list free plan limits.

Loom

Starter: 25 videos, 5 min each

Catch: Recordings cap at 5 minutes and 25 videos.

Slack

Free: 90 days message history

Catch: Messages older than 90 days are hidden.

Zoom

Basic: 40-minute meetings, 100 participants

Catch: Meetings are capped at 40 minutes.

Storage

3 in table view →

Dropbox

Basic: 2GB free

Catch: Only 2 GB.

Google Drive

15GB free across Google

Catch: 15 GB is shared across Gmail, Drive and Photos.

Mega

Free 20GB storage

Catch: Transfer is limited; storage amount is not shown in the page text.